Absence Export

The absence export makes it possible to export employee absence data in different formats and for different purposes. This guide will help you understand and make the most of the export options.

Settings

• Select approval status: Select the approval statuses that should be included in the export (Approved, Open, Partially approved, Rejected).
• Set time period: Define the period for which absence data should be exported (from/to).
• Select time zone: Set the correct time zone for accurate export data. Default is Europe/Zurich.
• Select file format: Choose the desired format for export (Excel .xlsx or CSV .csv).

Columns

• Selection of columns: Select specific fields that should appear as columns in the export. All fields can be selected. Unneeded columns can later be hidden or deleted in the Excel or CSV file.

Audience

• Audience selection: Determine whether the export should be based on individual employees or organizational structure (e.g., teams, cost centers).

Options

1. Group, team, or employees: Select specific groups, teams, or individual employees.
2. Cost centers: Select absence data based on cost centers.
3. Contracts: Select employees based on assigned contracts.

Filter Employee Scope

• Filter options:
  • All: Includes all employees.
  • Departures and transfers: Includes only employees who have left or switched teams.
  • Departures only: Includes only employees who have left.
  • No departures: Includes only employees who have not left.
  • Transfers only: Includes only employees who have switched teams.

Additional Settings

• Select only employees from teams:
  • Active: Only team-level memberships are considered. Group-level memberships are ignored.
  • Inactive: Group-level memberships are also considered.
• Include entries from other teams:
  • Active: If selection is done by team, entries from selected users in other teams are also included.
  • Inactive: Entries in other teams for users from the selected team are not included.

Select Absence Type

• Selection of absences: Select the desired absence types from the list and add them to the export.
• Search absences: If a specific absence type is not listed, it can be searched for and added manually.

Result