Shift Swap

With Shift Swap, employees can exchange shifts directly with each other, without requiring managers to manually edit the schedule. This reduces planning effort and gives employees more flexibility in day-to-day scheduling.

A shift swap is requested directly in the team schedule. Employees select a colleague's shift and propose one of their own shifts in return.

After the request is sent, the requested employee must confirm it first. The request then appears in the Shift Pool, where a responsible person can approve or reject it.

After approval, the shifts are swapped automatically in the schedule.

Shift Swap increases flexibility for teams and reduces manual coordination work for team leads.

Flow in the app

1. Open Team Schedule

2. Select a colleague's shift

3. Open Actions and choose “Request swap”

4. Propose your own shift for the exchange

5. Send the swap request

What happens next?

1. The requested employee confirms the swap request.
2. The request then appears in Shift Pool under To approve.
3. A responsible person can approve or reject it.
4. After approval, shifts are swapped automatically in the schedule.

Related links:

• Schedule
• Shift Pool